The Role of Administrative Scriveners in Supporting Ukrainian Evacuees

— Practical Legal Support at the Heart of Humanitarian Assistance —

As of the end of June 2025, there are 1,936 Ukrainian evacuees currently residing in Japan (according to the Immigration Services Agency). Many of them are women and working-age individuals, seeking safety and stability in their new environment. In these circumstances, administrative scriveners can play a vital role in supporting their transition and integration into Japanese society.

📝 Key Areas Where Administrative Scriveners Can Provide Support

1. Assisting with Visa Applications and Status Renewals

Legal residency is the first step toward a stable life in Japan. Depending on each evacuee’s situation, scriveners can assist with applications under “Designated Activities” or humanitarian exceptions, offering tailored legal support for each case.

2. Guidance for Those Without Sponsors

According to recent data, 429 individuals entered Japan without a guarantor. Administrative scriveners can serve as intermediaries, connecting evacuees with NPOs, support organizations, or municipalities to ensure they are not left without guidance or access to resources.

3. Support for Work or Business Startups

Many evacuees have expressed a desire to work or start businesses. Administrative scriveners can assist with the necessary legal procedures—such as labor permissions, business registrations, and company establishment—helping individuals take meaningful steps toward financial independence.

4. Collaboration with Local Governments and Support Bodies

While many evacuees are concentrated in urban centers, regional support programs are also growing in importance. Administrative scriveners can help evacuees understand local support systems, apply for aid, and bridge communication gaps with government offices.

🤝 Bridging Law and Humanity

Our work goes beyond document preparation. For someone unfamiliar with Japan’s legal and administrative systems—and who may not speak the language—navigating life here can be daunting. In these moments, administrative scriveners become approachable, knowledgeable allies who help people not just follow the rules, but thrive within them.

📌 Closing Thoughts

Supporting Ukrainian evacuees requires collaboration across public agencies, private sectors, and communities. As administrative scriveners, we are proud to serve on the frontlines of this mission—offering not only legal expertise but also a compassionate hand to those starting anew in Japan.