Business Manager Visa Renewal: How to Respond to a Request for Additional Documents (Practical Guide Based on Official Forms)

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Piled documents for additional document submission — Image: Document preparation for additional submission

📌 Business Manager Visa Renewal: What to Do When Immigration Requests Additional Documents

For Business Manager renewals, Immigration may issue a request for additional documents.
In many cases, this is for verification (business continuity, compliance with insurance/tax, and required licenses).
The key is to submit a consistent set of explanations and evidence within the deadline.

🗾 Are the forms nationwide standard?

📄 “Explanation Form for Application”: published as a reference template and widely used nationwide.
📝 Additional questionnaires: may vary by regional office or case; wording and format can differ.

This article focuses on the underlying verification points and how to submit a coherent response.

🧾 Two common additional forms

📝 Questionnaire on Business Activities
✅ Often asks whether current activities are the same as previously explained (if same, it ends; if changed, explain details)
✍️ Applicant signature/date is commonly required
📄 Explanation Form for Application (Extension of Period of Stay)
☑️ Checkboxes + brief reasons covering insurance, taxes, and licenses with supporting evidence

Checklist for preparing additional documents — Checklist: documents to prepare for additional submission

✅ Fast checklist (5 categories)

🩺 Social insurance (Health Insurance / Employees’ Pension)
🧰 Employment insurance
🦺 Workers’ accident insurance
💴 Taxes (corporate tax, and sometimes local taxes)
🪪 Licenses/permits (e.g., secondhand dealer license, depending on business type)

⚠️ Common pitfall: “Not overdue” vs “Not yet due”

Even if procedures have been filed/accepted, premium invoices/payment notices may not be issued yet.
Avoid leaving blanks; clearly explain:

📌 Procedures were filed and accepted
📌 Invoice/payment notice has not been issued yet
📌 No premiums are due as of today and there are no overdue premiums
📌 Premiums will be paid promptly upon receipt of the invoice

📝 Sample note if no business plan was submitted previously

Although no formal business plan was submitted in the previous application, the applicant is currently continuing the same business activities as those explained in the application documents (including the application form and the statement of reasons, etc.).

🧭 Quick workflow

⏳ Confirm the submission deadline
📎 Organize documents in the same order as the forms
🧩 Ensure checkboxes and written reasons match the evidence
✍️ Obtain the applicant’s signature where required
🏢 If submitting in person, keep a stamped submission copy

☎️ Our support

📌 Identify what is missing and prioritize
🧾 Align checkboxes/reasons to prevent inconsistencies
🌍 English coordination with relevant parties
📮 Compile and submit, keep the submission record

投稿者プロフィール

富永大祐行政書士

日系理化学機器輸入商社、日系センサーメーカー、外資系真空機器メーカー、外資系化学装置メーカーでの国内外業務を経て、令和2年度行政書士試験に合格。令和3年4月、トミーズリーガルサービス行政書士事務所を開業。

現在は入管業務（VISA・在留資格）を中心とした専門事務所として、外国人の雇用・受け入れ、企業の国際人材戦略、在留手続のオンライン申請支援を行う。
企業・個人いずれのクライアントにも寄り添い、迅速・丁寧で負担の少ない手続きをモットーとする。

また、国際業務の経験を生かし、英語での各種案内・申請支援にも対応。

趣味：バイク（GB350C）、ツーリング、Uber Eats 配達、テニス、ゴルフ

English:
After working in Japanese and foreign-affiliated companies in the fields of scientific instruments, sensors, vacuum equipment, and chemical processing machinery, I passed the national Administrative Scrivener examination in 2020 and founded Tommy’s Legal Service Administrative Scrivener Office in April 2021.

My practice is specialized in immigration procedures—visa applications, extensions, changes of status, and online filings for both companies and individuals. I support employers and foreign nationals with fast, accurate, and stress-free application processes.
English guidance and bilingual documentation are also available.

Hobbies: Motorcycles (Honda GB350C), touring, Uber Eats delivery, tennis, golf