Tommy’s Legal Service Administrative Scrivener Office (hereinafter “we”, “us”, or “our office”) complies with applicable laws and regulations regarding the protection of personal information and handles personal information appropriately.
We also comply with the confidentiality obligations of an Administrative Scrivener (Gyoseishoshi) under Japanese law.
1. Information We Collect
We may collect the following information:
- Inquiry / Booking Forms: name, email address, phone number, contact method (e.g., WhatsApp/LINE), preferred dates/times, inquiry details, and attachments (optional).
- Payment-Related Information: payment status, amount, transaction identifiers, receipt-related information, etc., within the scope notified to us by payment service providers.
- Access Logs: IP address, browser/device information, referrer, timestamps, pages viewed, etc.
- Cookies and Similar Technologies: we may use cookies or similar identifiers for site functionality, analytics, and measurement.
Note: We do not store card numbers or full payment credentials. Payment information is handled by payment service providers (e.g., Stripe/PayPal). We receive only payment results and related identifiers as necessary.
2. Purposes of Use
We use personal information for the following purposes:
- Responding to inquiries, contacting you, and identity verification as necessary.
- Providing consultations and other requested services, performing administrative procedures, and related communications.
- Booking management, payment confirmation, refunds (if applicable), accounting, and record-keeping.
- Preventing fraud, spam, abuse, and unauthorized access, and improving service quality.
3. Provision to Third Parties
We do not provide personal data to third parties without your consent, except where required by law, requested by government authorities, or otherwise necessary for administrative procedures in a manner permitted by applicable regulations.
4. Outsourcing / Service Providers
We may outsource the processing of personal information to third-party service providers to the extent necessary for business operations (e.g., payment processing, website operation, email delivery). We select providers that implement appropriate safeguards and supervise them as appropriate.
- Payments: Stripe, PayPal (card payments, invoices/payment links, etc.).
- Website hosting/operation and email delivery: service providers used by our office.
5. Cookies and Similar Technologies
Cookies and similar identifiers may not identify a specific individual by themselves, but may be associated with an individual when combined with other information. You can disable cookies via your browser settings; however, some site features may not function properly.
6. Security Measures (Overview)
We implement organizational, physical, and technical safeguards to prevent unauthorized access, leakage, loss, or damage of personal data (e.g., access control, device management, permission management, secure communications, and supervision of service providers).
7. Requests for Disclosure, Correction, etc.
If you request disclosure, correction, deletion, suspension of use, or other actions regarding your retained personal data, we will respond in accordance with applicable laws. For verification purposes, we may request additional information to confirm your identity.
8. Contact
Tommy’s Legal Service (Administrative Scrivener / Gyoseishoshi)
102, THE HUB Yokohama Motomachi, 1-13-2 Ishikawa, Naka-ward, Yokohama, 231-0868 Japan
Phone: 045-550-5135
Website: https://gyosei-tominaga.com/
9. Revisions
We may revise this Privacy Policy due to changes in laws or our services.
Established: April 15, 2021 / Last updated: February 25, 2026